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Payroll Analyst

POSITION SUMMARY: Provide a full array of payroll services, deliver timely and accurate financial information, and participate in the daily transactions associated with the processing of payroll. The Payroll Analyst will have an active role in evaluating, implementing, testing, training and ongoing support of the automation of payroll and timekeeping practices, inclusive of those which may currently be paper based.

 DUTIES AND RESPONSIBILITIES:

  • Ensure accuracy of payroll processing for all Elwyn companies, subsidiaries and affiliates with activities including but not limited to:
    • Review, prepare, process assigned payroll records in accordance with all federal, state and local payroll tax regulations as well as internal payroll policies, procedures and established timelines while maintaining confidentiality of all data
    • Enter various employee data for new or existing employees including payroll life cycle data (new hire / term), direct deposit authorization, taxes, garnishments, 403(b), voluntary benefits, Time & Labor data, other changes
    • Work directly with employee to assist with direct change updates via Employee Self Service Portal, when available
    • Load various payroll data including secondary pay worksheets, bonuses, premium pay, termination final pay, short term disability, third party sick pay, other transactions
    • Assist in supporting managers & time and scheduling editors with questions as they relate to processing of time system records, exception review, missing punches, overtime analysis and other checks and balances
    • Perform pre- and post-payroll audits, reporting, and reconciliations with tasks including but not limited to exempt payment review, hours and pay code usage review, and verifying accuracy of special transactions
    • Assist in calculation, processing, and distribution of any manual checks
    • Participate in full-cycle payroll process including employee payroll record updates, collection, approval and reconciliation of payroll, payroll reports and processing of third party vendor files and payments
  • Process client payroll new hires and terminations. Coordinate with operations to ensure data consistency between payroll system and client database system
  • Review, research, and prepare payroll corrections for processing; track and maintain communications within internal payroll team on employee trends, training needs, and suggestions for system modification
  • Maintain current knowledge on all wage & hour regulations, systems pay, work and accrual rule calculations; interact with programs and employees, showing breakdown of these calculations when needed
  • Coordinate with Payroll Systems Analyst on time and work rule configuration from testing through production
  • Respond timely to all wage requests from internal and external sources; verifications of employment (VOEs), financial, credit, childcare subsidies (CCIS), subpoenas, workers comp verifications, audit, and budgetary requests
  • Manage all internal needs for garnishment processing; coordinate with payroll vendor to ensure materials and payments are being processed accordingly
  • Maintain effective communications, both verbal and written, with all levels of workforce, to discuss, research, evaluate, and resolve routine issues
  • Participate in ongoing payroll data review, analysis and optimization of aforementioned activities
  • Assist in creation of new report formats, tracking tools, and improvement of existing methods to analyze, project, and record results on payroll department functions
  • Perform other duties as assigned

 IMMEDIATE SUPERVISOR: Payroll Director

 DIRECT REPORTS: None

 CONTACTS: Elwyn staff, vendor representatives

 EDUCATION/EXPERIENCE/SKILLS REQUIREMENTS:

  • High school diploma or equivalency diploma
  • Three (3) years' payroll processing experience
  • Experience with ADP Time & Payroll products, or equivalent (Kronos) preferred
  • Experience with California-based payroll processing; including but not limited to basic knowledge of overtime and final check processing
  • Experience with garnishment processing
  • Knowledge of payroll rules and regulations, federal, state and local
  • Strong analytical skills, keen attention to detail, ability to prioritize and work within strict deadlines
  • Adaptive to changing priorities in a dynamic, fast-paced environment; adaption to changing technology
  • Demonstrated ability to work effectively as part of a team
  • Must possess excellent customer interaction, collaboration, presentation, and written and verbal communication skills
  • Demonstrated strong time management and organizational skills
  • Demonstrated excellent judgment with the ability to independently solve problems and make decisions with little or no need for direct supervision
  • Demonstrated ability to anticipate future needed changes or identify problem areas and take effective actions
  • Position will require at least 4 hours continued education per quarter in a field related to the position: Payroll, Tax, Garnishments, etc.
  • Demonstrated intermediate experience with Microsoft Office applications, including Word, Excel, and Outlook

 PHYSICAL DEMANDS/ENVIRONMENTAL PROFILE: See Physical Demands Checklist below which represents the general physical demands and environment conditions to which the employee holding this position must meet, in addition to the duties and responsibilities listed above, to successfully perform the essential functions of this job. Elwyn will engage otherwise qualified candidates for this position whose disabilities may require reasonable accommodations to enable an individual to perform the essential functions.

 Elwyn reserves the right to revise or change job duties and responsibilities as needed. This job description is not meant to be an all-inclusive statement of duties and responsibilities of the job nor does it constitute a written or implied contract.

Elwyn is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and identity, gender identity, national origin, citizenship status, genetic information, disability status, military or veteran status, marital or family status, political activities or affiliations, or any other characteristic protected by local, state, and federal law.



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